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Priors Provincial, Vice Provincials, Vicars General and heads of institutions under the immediate jurisdiction of the Master of the Order, assisted by their Syndics, are responsible for sending to the Master of the Order by 31 August each year the following two documents:

1. The Annual Economic Report. This is a comprehensive presentation of the economic situation of the entity. It shall include details of income, expenses, assets, liabilities, and annual budgets as well as major projects undertaken or planned. If the entity has different vicariates, convents or houses or institutes, this report shall give details of the economic situation of each one. The format of this report may vary according to local custom but must include all of the information requested above. A sample format shall be available from the Syndic of the Order.
2. The Contributions (tax-deduction) Questionnaire. This is used to calculate the annual contributions from the entities of the Order. On the basis of this questionnaire entities claim their allowable deductions for formation expenses and donations to other entities of the Order. The questionnaire shall be sent out each year by the Syndic of the Order and its format shall be the same for every entity.